Thanks to its various exchange spaces, the Talkspirit collaborative platform responds to this need to encourage interaction and offers its users the possibility of coming together on a project or a subject to pool the knowledge and skills of everyone and thus achieve a common result. “
With file sharing, co-editing, various communication channels and numerous collaboration features, Talkspirit provides you with all the keys to carry out your projects and monitor their progress.
A group is a space that brings together users on a main topic (news related to a place, a job, a theme, a project).
Create spaces for exchange and collaboration on topics of your choice with the groups.
We recommend that you post some key information in the group before inviting project participants.
You can then invite project participants to join you and integrate your potential partners or clients into the project by inviting them to join the group as guests.
Start by publishing a welcome message that you pin : you can then describe the objectives of your project, introduce some rules of thumb and include a timetable showing the essential steps for its progress.
Share important files such as presentation materials, budget or design guidelines to enable users to understand the scope of the tasks at hand.
Thanks to the group, you can centralise all the information related to your project and make it easier to find content. Group members will be able to easily find the elements essential to the progress of their professional achievements.
The information will be accessible to everyone involved in the project, in the same way. It will no longer be necessary to wait for your supervisor's approval before working on your project.
The group also enables the monitoring of developments in the project. The project decision-makers will then have a global vision of the project's evolution and will therefore be able to make informed decisions about the actions to be taken.
In addition, this follow-up will also facilitate the training of potential new project members.
The group will also encourage horizontal communication between employees, i.e. the involvement of members and thus greater social cohesion within your project! Involve the project participants in your exchanges and encourage them to react.
The chat allows you to discuss your project in real time: favour spontaneous exchanges that do not need to be highlighted on a group's news feed.
You can create a chat room for all project participants and customise it. We recommend that you :
Once the discussion has been created, you can easily share documents and information about your project with all the participants, who will be able to give you their feedback instantly. You gain in fluidity and allow your project to evolve rapidly.
Your teams can therefore quickly become aware of the various processes and information associated with them, without going through validation circuits that could slow down their progress.
You can work on other projects at the same time, as it is possible to switch from one chat conversation to another with one click.
With the Reply feature, you can share your opinion on a specific point and make it easier for your employees to read the different information. You can also react to what your employees say to inform them of your opinion on a specific point.
Tip: You can delete your message if necessary by simply selecting the relevant text and then deleting the selection!
In addition, the chat enables project participants to be brought together regardless of their geographical location. Thanks to the mobile application in particular, your employees can follow project developments wherever they are and access the latest information in real time.
If necessary, you can search for specific information using the chat's intelligent search engine. This allows you to find information shared in the chat or present in one of the documents in the room.
Sometimes it is quicker to deal with subjects that would require a lot of discussion, live. This is why video conferencing is an essential feature of collaborative working.
Video conferencing has many advantages:
You can join a videoconference from any connected device: a desktop computer, a laptop, a tablet or even your mobile phone. You can interact live with project participants wherever you are (except behind the wheel, of course!)
Tip: You can also join an audio-only video conference if you are on the move. This way you can participate in the conversation and get the latest information.
Are you unable to join your web browser or mobile application? You can also join an existing videoconference by simply entering a telephone number and the password that a participant in the exchange has given you!
Video conferencing also offers many features that will allow you to express yourself:
It will be easier to understand the point of view or the mood of your interlocutor by exchanging live from the video conference: it will allow you to share ideas or a position on a point more easily.
They can inform you of their desire to respond to something you say by using the Hand Up/Hand Down feature. You can then unmute the caller and let them speak.
You have the possibility to access the speaking time of each participant in the videoconference: do not hesitate to encourage the most shy to join the exchanges and share their opinions for a better progress of your achievements.
In this section you will find some best practices which will help you to better follow the progress of your projects.
Don't hesitate to give visibility on your availability so that your employees know when to contact you. You can share your status and indicate your possible unavailability.
If you are on holiday, for example, this will allow your colleagues not to rely on you, nor to follow up on you, and to remain waiting for information or validation from you, which could slow down the progress of the project.
Enter the meetings and events you are attending in the Event section so that your colleagues can see that you are busy and therefore unavailable. You can do this by creating a new event which will be displayed in the calendar.
NB: the Event section will soon be updated to include an agenda centred around the user rather than the group.
You can also update your status to In meeting. Again, they can then work on a part of the project that does not require your intervention.
We recommend that you set up your notifications to strike the right balance between non-information and spam. To do this, go to the Profile and Preferences menu, Notifications section.
This will allow you to receive only the information that is essential to the completion of your missions and not to get lost in a continuous flow of information. Do not hesitate to encourage your employees to do the same: too much information could indeed discourage them from visiting the platform and thus limit the progress of your project!
You will be able to create and store your documents in different formats (text, spreadsheet, presentation) on Talkspirit.
Organise your documents by creating folders and find them quickly from the search bar in your drive.
You will be able to edit the same file in parallel with your employees and follow the changes they make to the file in real time thanks to co-editing. React and give your opinion on the changes made through comments.
You will also be able to track the revision of your documents chronologically, by date of issue, through the version history. This will allow you to be more efficient when you want to review and compare the history of shared information.
Without information on the changes that have been made to a document, the monitoring of your project will be more complex. On the other hand, tracking changes will allow your employees to ensure the reliability of the information entered and will give your document credibility.
It is therefore essential that all participants in the project can compare different versions of the same document.
Your groups will need to be populated with a variety of information and content to be useful to members. Communications can be done in different forms that will meet your communication objectives:
When working on a joint project, it is essential to be able to highlight the importance and priority of certain information.
On Talkspirit, you can therefore define your publications as important for the members of the group over a given period: this mention will disappear once the user has taken note of the information. You can also pin the publication in the group to make the information appear first in the news feed.
To increase efficiency, we recommend that you organise the content shared in a group by associating a label to it. This way, you can find all the content associated with the chosen theme or keyword in one click.
Talkspirit therefore offers many advantages:
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