G9 Plus Institute

Discover the impact of Talkspirit for members of this digital think tank:

• Achievement of "zero email" exchanged internally
• Better sharing/accessibility of information
• Save time when organizing meetings
• More participation from members
• Strengthening the sense of belonging

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The G9 Plus Institute

Presentation of the client

Founded in 1995, the G9+ Institute is a think tank that works on digital-related topics through discussions, debates, and conferences focusing primarily on the following issue: how can digital transformation be a lever for social progress for businesses?

Today, it brings together around thirty alumni communities from engineering, management, political science, and university schools, each represented by two volunteer experts. As they perform their roles alongside their professional activities, members mainly communicate remotely and rarely in real time.

Its mission

The mission of G9+ is to serve as a forum for discussion and reflection on information technology, as well as to coordinate and promote various initiatives.

Initial need and context

Initial context

The G9 brings together several alumni communities, all of whom have full-time jobs. Tired of using email, which had become too cumbersome for coordinating everyone's professional schedules, sharing documents, or simply chatting, the G9+ turned to Talkspirit.

Why did you choose Talkspirit? 

Three main reasons led the G9+ institute to choose Talkspirit:

• its ease of use, which is very useful for quickly onboarding new members;
• Remote collaboration: Talkspirit breaks down geographical barriers and allows teams to work together as if they were sitting next to each other.
• centralization of all information/documents on the platform

Implementation Process

After a preliminary phase during which Talkspirit was tested within the Office, it was rolled out in 2016 to all members of the G9+ Institute.

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Benefits

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1. Improved information sharing and accessibility

As an association, InstitutG9+ must provide its members with a number of documents such as the articles of association, internal regulations, and meeting minutes. Storing documents in a classified/structured document database allows everyone to easily find and access the information they need, particularly items related to ongoing projects (which are easily identifiable)! This system saves the Secretary General a considerable amount of time, as he no longer has to send documents by email every time a member requests them. After a meeting, for example, the minutes are published in the group dedicated to the event, and everyone can consult them at any time.

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2. Time savings in event planning

Organizing events for the G9+ Institute requires bringing together around 50 members every month, which can quickly become tedious. Thanks to group conversations in Talkspirit, meetings are easier to manage and discussions are better structured (no more hundreds of emails to read!). Before each meeting, details are shared in a group dedicated to the event, and discussions about the agenda are managed in a structured way. Finally, thanks to the shared calendar (which connects to personal calendars like iCal or Outlook), all meetings are noted. No more excuses for forgetting a meeting!

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3. Greater participation from members

Thanks to the "online polls" feature, members who cannot physically attend meetings can still take part in the association's discussions and decision-making. This means that everyone can make their voice heard and influence the association's choices and direction, which would not be the case if meetings were 100% face-to-face. Finally, when voting on a decision, the association keeps a record of the votes and iterations that led to that decision. All of this significantly increases the sense of belonging to the network and the involvement of its members.

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