In a few months, telework has become a reality in the overwhelming majority of organizations, both public and private. Yours is probably one of them.
Now you work in hybrid mode: some days in the office, and others remotely from home or from a third location.
When you started teleworking, you had to rethink your way of working, communicating, managing, and maintaining links with your colleagues, not without occasional challenges.
To help you re-interview your practices and improve your daily life in telework—within the respect of the right to disconnect—we propose you a complete guide to "better teleworking with Talkspirit".
In this guide, you'll find all our recommendations to increase your efficiency with Talkspirit, while limiting daily stress.
However, Talkspirit allows you to create online workspaces that are essential for teleworking: groups.
Talkspirit groups are spaces of exchange and collaboration that allow to discuss a given subject or project. They're accessible from any connected device. You can even access them when you are on the move thanks to themobile app!
Want to work with your team members on a joint project?
When you telework, it's essential to be able to meet in communication spaces dedicated to your exchanges. To ensure that this space is a place for targeted exchanges, make sure the topics discussed there are clearly identifiable by all users.
The name of the group will help define the main theme on which the exchanges will be based, but also to specify the people to whom this information is addressed.
Project - Training
Project - Recruitment
Project - Website redesign
@marketing - market moderation,
@HR - Trade Union Relations,
@HR - billing.
@all - welcome 🚀
@all - the group
@all - our news.
The communication channels on Talkspirit are numerous and all meet different communication objectives.
Through the chat, you'll be able to exchange in a fluid way on points that don't need to be shared in an official way in a publication.
We recommend you:
Note: if necessary, you can share the information essential to understanding a project during a webinar which can be replayed by group members using the Live video option.
💡 Tip: give visibility to new documents by sharing them in the group news feed. You can then share the document URL to make it easier to access the document in editable form.
Documents that simply need to be read can be shared as an attachment to a publication!
When users regularly post content on the platform, it can sometimes be difficult to find specific information. What happened to the training plan?
To avoid this type of situation, we recommend that you:
Note: quickly find the contributions you've been assigned to from a dedicated tab. We recommend that you unassign yourself from this publication once the action has been completed! You'll then be able to better see what you still have to do.
When teleworking, it's important to keep in touch with your colleagues so that you do not feel isolated.
However, it's rare that the professional relationships you have with your colleagues fully meet your need for social interaction. And yes, even if you get along quite fine with Paul, discussing the structure of the new training plan won't do much to help you relax!
For the more organized, you can, for example, introduce a "compulsory" coffee break!
In this case, we recommend you set up a group dedicated to these breaks between colleagues (like a coffeemaker), in which you can create an event, associate a videoconference link with it, and invite your colleagues to join you for a remote team break. One word of advice: no exchanges on subjects related to your professional missions!
And thanks to the shared agenda, you can quickly identify the different breaks to come!
You can invite your colleagues to join you on the platform, but also collaborate with your customers, partners and even suppliers by giving them guest status.
But if you wish to invite your colleagues to join you for an exchange only, it is possible. You can then share your public videoconference link to exchange with platform users or people who don't have a Talkspirit account!
We also recommend that you schedule your daily/weekly/monthly meetings from theTalkspirit calendar. That way, you'll be able to associate a video conferencing link dedicated to these events and share it at your regular meetings.
While participating in daily or weekly meetings related to your job or department is important, it's also sometimes necessary to discuss a particular project or assignment with your colleagues. In this case, use video conferencing to avoid the back and forth and stay more productive. You'll be able to share more information in a shorter period of time.
You can then share a record of your discussions on the platform so that you have a written record to refer to in case of doubt.
You can join a videoconference when you are on the move thanks to themobile application.
You can also join a videoconference discussion by telephone, by dialling a telephone number and entering a code given to you by the meeting organizer.
With Talkspirit, you can connect at any time, from any place. However, it's important not to forget to disconnect and to set limits to your working hours.
We therefore recommend that you:
When teleworking, planning your working hours, breaks and personal activities is crucial. With the Talkspirit calendar, this is possible. You can then set goals and organize your day with breaks to stay focused and motivated.
Taking a five-minute break every hour or 15 every two hours will help you stay productive and focused over time, but it'll also give you an overview of the work you have done and the work you have to do. This is simple science—don't put it off!
When teleworking, it's usually more tempting to continue working past established hours. If there are no restrictive train times or no travel time, we feel we should compensate or forget to turn off.
To better disconnect, we therefore recommend that you set the times beyond which you do not wish to receive notifications (for example, evenings and weekends).
For more information on the right to disconnect, please download our white paper Right to Disconnect: A Telework Survival Guide.
In the age of digital transformation, teleworking is becoming an increasingly important part of our daily lives and is revolutionising the way we work individually and collectively.
For more than a year now, many companies have even adopted a hybrid work mode, which combines telework and face-to-face work, in order to offer their employees more flexibility.
Faced with these changes in working methods, Talkspirit is the ideal tool for:
To find out more about the challenges and best practices of hybrid work, download our white paper Future of work, time for hybrid work!