Best collaborative platforms in 2025

Are your employees overwhelmed by e-mails?

Are you seeking a solution to modernize your internal communication ?

Want to better connect your employees and accelerate their exchanges ?

Does your company need to make communication more fluid and collaborative?

You've come to the right place!

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In recent years, most companies are looking to reinvent the way they work and transform the employee experience to make it more enjoyable and productive. One way to do this is to implement an effective collaboration platform.

We thought at Talkspirit that it would be interesting to give you some guidelines to help you choose.

Here are the 13 best collaboration platforms and the main advantages each offers:

1. Talkspirit
2. Workplace
3. Slack
4. Teams
5. Jamespot
6. Wimi
7. Gladys
8. Azendoo
9. LumApps
10. WhatsApp
11. Confluence
12. Rocket.chat
13. Happeo

Discover each of these solutions and see which one will help your team best meet the challenges of collaboration in the digital age.

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1. Talkspirit

A complete platform to streamline communication and collaborative work on a daily basis in the company.

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Talkspiritis a collaborative platform 100% made in France for companies (SME and middle-market company mainly)—but also for associations and administrations. It's based on modern social and collaborative features such as chat, video conferencing, groups/communities, kanban board, and chatbots to both facilitate the flow of information internally and make working together more enjoyable and productive. Clients include Gîtes de France, CEA , and Eckès Granini.

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Key features:

• complete all-in-one platform
• easy handling; ergonomics redesigned in early 2020
• centralization of internal resources (directory, organization chart, documents, ...)
• multi-domain accessibility, and even without email, to bring ALL your employees together
• access for your partners, service providers and customers
• responsive customer service & user support (FR and EN) 7/7
• available in eight languages
• GDPR : data hosted in the EU (at OVHcloud)

Limitations / disadvantages:

• Talkspirit is a versatile solution which is not necessarily ideal if you are looking for a solution for a single, specific need.

Price:

• paid plans starting at €5/month per user. Rates decrease rate after 500 users. Preferential conditions for associations.
• free trial (15 days)
• free personalized demo

Discover the opinionsof Talkspirit users

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2. Workplace

Connect everyone in your organization and simplify communication between teams.

Workplace is an online collaboration platform that uses some of the same features as Talkspirit to help companies work on a daily basis, with a stronger focus on communication between teams. With Workplace, you can communicate easily within your company thanks to a familiar and intuitive interface. Intended for large groups (>20,000 employees).

Key features:

• familiar user experience
• automatic translation available in 91 languages.
• can connect all employees, including blue-collar workers...

Limitations / disadvantages:

• accessible customer support
• publisher subject to the Cloud Act*

Price:

starting at $4/month per user.

3. Slack

The collaborative application that replaces your email for greater productivity.

Slack is a collaborative work platform that brings together people, relevant information, and the right tools to get things done. Unlike Talkspirit, Slack is a platform that is particularly geared towards instant messaging.It's a simple and pleasant tool that centralizes communication flows and interfaces with numerous collaborative tools.

Key features:

• instant messaging
• reference on the market, especially within the teams of developers
• organization and storage of documents
• numerous integrations of business tools
• intelligent and intuitive content search

Limitations / disadvantages:

• ongoing notifications
• high pricing
• application designed especially for start-ups

Price:

from €6,25/month per user, with a free version available

Methodology sheet to download (free): 8 key tips for choosing your collaborative platform

4. Teams

Secure team messaging integrated with the Microsoft 365 suite.

Microsoft Teams is a secure Microsoft 365 collaboration platform that facilitates teamwork via video conferencing and instant messaging. A tool for easy, secure collaboration with your colleagues.

Key features:

• access to Microsoft 365 tools/software
• ability to connect a multitude of Microsoft devices
• secure access
• very chatOps & teamwork oriented

Limitations / disadvantages:

• access to limited internal resources (no directory or organization chart)
• no access without email possible
• publisher subject to the Cloud Act
• high pricing

Pricing.

from €3.40 ex VAT Microsoft Teams Essentials with a freemium version

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5. Jamespot

To unleash the collaborative potential and collective intelligence of your employees!

Jamespot is a collaboration software that helps boost team productivity by facilitating and simplifying the sharing of information and knowledge to make project management more agile on a daily basis.

Key features:

• ready-to-use customizable platform
• modular, with many downloadable internal applications (this can also be a disadvantage)
• ability to set up customized workflows
• 100% France-based publishing, hosting and customer service 

Limitations / disadvantages:

• need to download the modules in order to be able to use certain functionalities
• technical support necessary to take full advantage of the platform's flexibility
• analytical function to be developed

Price:

from € 4 / month and per user, with a free 30-day trial of the premium version.

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6. Wimi

The software for simple and efficient project management!

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Wimi is the project management solution that unites collaborators around essential tools to increase productivity such as video conferencing, chat, document sharing, and a Gantt chart.

Key features:

• advanced access rights management
• all-in-one project management solution
• extended safety (WIMI armored)
• free and unlimited guest invitations

Limitations / disadvantages:

• no news feed
• access limit to internal resources (directory, organization chart, etc.)
• limited storage from 10 GB to 500 GB, depending on the chosen plan
• high pricing
• a collaboration tool, but unsuitable for frequent information sharing

Price:

from € 3 / month and per user, with a free 14-day trial period.

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Methodology sheet Download our free white paper to discover the 8 steps for choosing your collaborative platform

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7. Gladys

An all-in-one digital environment for easy collaboration and innovation

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Gladys is the all-in-one solution to boost innovation within teams. The software brings together all the tools needed to collaborate in one place: task management, planning, idea gathering, and shared intelligence.

Key features:

• software that supports collaborative innovation and project management
• playful use and relevant presentation
• simple and easy to use interface

Limitations / disadvantages:

• not designed to facilitate the flow of information and conversation
• no organization chart or reporting system

Price:

from €9 / month and per user, with a free version and a 30 days free trial of the premium version.

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8. Azendoo

The platform that centralizes work, to manage your daily tasks in teams.

Azendoo is an application that simplifies the management of roles and tasks, and centralizes teamwork in a single tool. Manage your projects, tasks, share documents and synchronize them with your team.

Key features:

• advanced performance analysis and statistics
• multitude of functionalities for the management of daily tasks
• agile method
• access with or without email

Limitations / disadvantages:

• lack of video-conferencing
• short free trial period (14 days)

Price:

from €7,68 / month per user, and a free 14-day trial of the Premium version.

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9. LumApps

A social and accessible intranet solution that facilitates the integration of your Google Workspace and Microsoft 365 tools.

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LumApps is a platform for all your internal and external communications. It's a holistic, social, and collaborative intranet that integrates with your business tools and applications (including the Microsoft and Google tool suite).

Key features:

• available in 15 languages
• officially approved by Google

Limitations / disadvantages:

• no free trial available, pricing only available with a quote
• more oriented towards project management and knowledge management than collaboration

Price:

only with a quote

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10. WhatsApp

The free application for the 2 billion users, to exchange instant messages with several people.

WhatsApp is free, available on Android and iOS, and offers the possibility to send messages and make calls anywhere in the world—easily, quickly, and securely. Mainly suitable for micro-businesses, but not recommended for larger companies.

Key features:

• solid reputation
• 100% free of charge
• fast, simple and secure communication
• accessible worldwide
• Business WhatsApp API (customer support & notifications) for companies

Limitations / disadvantages:

• lack of dedicated collaboration features
• focused mainly on instant messaging
• limited computer access
• lack of integration with business tools (therefore risk of loss of control over your data and loss of business data)
• publisher subject to the Cloud Act*

Fee: free of charge

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11. Confluence

The tailor-made team workspace

Confluence is a collaborative solution for creating content and structured layouts. You can also react live and collaborate from anywhere via the mobile app.

Key features:

• many functionalities for the online content creation part
• project management oriented, team workspace
• versatility
• integration with other Atlassian tools
• technical robustness
• very active community (500 plugins)

Limitations / disadvantages:

• few team communication and conversation features
• social aspect not sufficiently emphasized
• need for training to use the platform
• short duration of the free trial (7 days)

Price:

from $5,5 / month and per user, with a free version and a 7 days free trial period.

Methodology sheet:8 steps for choosing the right collaborative platform

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12. Rocket.Chat

Your communication simplified by a team chat.

Like Slack, Rocket.Chat is primarily an instant messenger. Control your communication, manage your data and have your own collaboration tool to improve your team's productivity. The tool replaces email and improves the way you communicate.

Key features:

• attractive price
• self-hosting
• custom emojis
• Intuitive and user-friendly design/UX
• multi-application integration

Limitations / disadvantages:

• non-functional mobile application
• mainly focused on instant messaging
• exclusively usable in English (not available in French)

Price:

from €7 / month and per user with a free version.

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13. Happeo

The multilingual intranet for your company

Happeo is a digital workspace and social intranet solution for G-Drive. The perfect mix between a corporate social network and a collaboration platform, with the presence of an integrated chat, a news feed, or quick access to shared documents.

Key features:

• Google Cloud partner (integration of all Google Workspace tools: Sheets, Docs, Slides, Drive)
• Slack integration
• centralization of other productivity tools (directory, page editors, channels...)
• certifications: ISO 27001 & GDPR
• tool dedicated to social collaboration
• data hosted in Europe (Finland & Netherlands)

Limitations / disadvantages:

• no access to or integration with Microsoft 365 or other collaborative tools
• lack of collaboration features
• poor ergonomics

Price:

only with a quote

*Cloud Act: U.S. federal data surveillance law, passed in 2018, which forces U.S. service providers to provide all stored data to federal authorities upon request; regardless of the location of the servers (even in the E.U.) (Source: Wikipedia)

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Now it's up to you :)

As we've all seen, each collaborative platforms is different, both in terms of functionality and aesthetics. Choose the one that will help your collaborators the most. Many of these platforms offer free trials, so don't hesitate to try them out!