Best collaboration tools in 2021

Discover our comparison of the 37 best collaboration software that best meet the needs of companies and their employees.

Best collaboration tools in 2021

Discover our comparison of the 37 best collaboration software that best meet the needs of companies and their employees.


Are your employees struggling to collaborate effectively remotely?

Do you want to make collaborative work more fluid and accelerate exchanges within your company?

Looking for a tool to facilitate information sharing and improve team productivity, no matter where they are?


We have the solution you need!


In this era of digital transformation, collaboration is a real challenge for companies, especially those who wish to explore new ways of working. More and more organizations are implementing collaborative tools to facilitate teamwork and remote communication, reduce internal email flows and unite employees.


There is a multitude of collaborative tools with very complementary functionalities. Information sharing, project management, document storage and co-editing, chat, video conferencing, team brainstorming... The possibilities are (almost) endless! 


Faced with these numerous offers, it can sometimes be difficult to make the right choice. To help you see more clearly, we have categorized all these solutions.

Here is our list of the best collaborative tools (January 2021 edition):


Collaborative suites

  1. Talkspirit
  2. Microsoft 365
  3. Google Workspace
  4. OnlyOffice Workspace
  5. Jamespot
  6. Jalios
  7. eXo Platform

Project management tools

  1. Monday
  2. WIMI
  3. Trello
  4. Asana
  5. Azendoo
  6. Confluence
  7. Wrike
  8. Basecamp

Collaborative intranets 

  1. Workplace
  2. Lumapps
  3. Jive
  4. Jostle
  5. Happeo
  6. Whaller

Team messaging apps

  1. Microsoft Teams
  2.  Slack
  3.  Google Chat
  4.  Rocket.Chat
  5.  Mattermost

 Data storage and file sharing software

  1.  Google Drive
  2.  Dropbox
  3.  OneDrive
  4.  WeTransfer

 Office suites 

  1. Microsoft Office
  2.  Google Docs
  3.  OnlyOffice Docs

 Brainstorming tools

  1.  Klaxoon
  2.  Stormboard
  3.  Mindmeister
  4.  Coggle

Find out which solution best meets your teams' collaboration and communication challenges.

Collaborative suites


1) Talkspirit

The all-in-one platform that simplifies information sharing, makes exchanges more dynamic and makes collaborative work more fluid.

Talkspirit interface


Talkspirit is a secure, collaborative tool 100% made in France that allows you to improve your internal communication, facilitate the flow of information, and simplify teamwork. The platform integrates numerous features for remote collaborative work, including chat, video-conferencing, groups, sharing and co-editing of office documents, surveys, checklists, and more. It's designed for SMEs and middle-market companies, as well as associations and government agencies. Its customers include Foncia Group, DHL Express, Gîtes de France, French Army, CNRS, Squad, Sopra-Steria, and Eckes Granini.


Key features:

  • complete "all-in-one" platform for working and communicating
  • easy to handle and use
  • centralization of internal resources (directory, organization chart, documents, and more)
  • co-publishing of documents in real time
  • multi-domain accessibility and without email, to bring together ALL your employees
  • responsive customer service and user support (FR and EN) seven days a week
  • available in eight languages
  • GDPR : data hosted in the EU (at OVHcloud)


Limitations / disadvantages:

  • absence of a specific project management module

Price:

  • free Essentials plan
  • pay plans from €4 per month per user. Rate drops after 500 users. Preferential conditions for associations.
  • free trial (15 days)
  • free personalized demo

In 2020, Talkspirit was named the number-one collaborative tool by the GetApp ranking (Gartner Group).

Read what Talkspirit users have to say.



2) Microsoft 365

The productivity cloud that goes everywhere you go, securely.

Microsoft 365

Microsoft 365 (formerly Office 365) is a cloud-based collaboration tool that integrates a suite of applications including Word, Excel, PowerPoint, Teams, SharePoint, OneDrive and Exchange. The office suite allows teams to create, store, edit and share files and documents. It also connects dispersed teams through shared calendaring, instant messaging and video conferencing tools. 

Key features:

  • familiar interface
  • online and local desktop suite
  • co-publishing of documents with several people in real time 
  • access to all Microsoft applications across multiple devices
  • messaging and unified communications 
  • synchronization of team and individual content

Limitations / disadvantages:

  • access only to the web and mobile versions of the Office software in Business Basic version (not possible to download them on your computer)
  • publisher subject to the Cloud Act*

Price: starts at €4.20 per month per user, with a free 30-day trial version



3) Google Workspace

Google's integrated suite of cloud-based collaboration and productivity applications.


Google Workplace

Google Workspace (formerly G Suite) is a collaborative suite that brings together all of Google's productivity and collaboration tools: Gmail, Calendar, Meet, Chat, Agenda, etc. The integrated office suite (which includes Google Docs, Sheets and Slides) allows users to collaborate on documents with others.

Key features:

  • shared calendar
  • storage and file sharing on the Drive 
  • simplified document search
  • automatic saving of changes
  • create, share and co-edit documents in your browser
  • compatible with Microsoft 365 and PDF documents

Limitations / disadvantages:

  • only available online
  • publisher subject to the Cloud Act*

Price: starts at $6 per month per user, with a free 14-day trial version

4) OnlyOffice Workspace

The complete productivity suite that makes it easy to collaborate in the enterprise. 

OnlyOffice Workspace


OnlyOffice Workspace is an all-in-one productivity suite for collaborating on shared documents, communicating via chat or email, and managing all business processes. Fully compatible with Microsoft Office, the platform allows you to create, share and co-author text documents, presentations and spreadsheets.

Key features: 

  • collaboration on documents with version history 
  • real-time communication via instant messaging
  • flexible document permissions
  • available as SaaS or self-hosted software
  • several modes of revision and co-publishing
  • 100% European hosting

Limitations / disadvantages:

  • loading of some documents sometimes slow
  • storage space varies according to the price plan chosen
  • no free version

Price: starts at €70 per month for 11 to 20 users (in SaaS version), with a free 30-day trial


5) Jamespot

The collaborative platform to develop collective intelligence within your teams.


Jamespot

Jamespot is a collaborative tool that helps boost team productivity by promoting and simplifying the sharing of information and knowledge, in order to make project management more flexible every day.

Key features:

  • ready-to-use customizable platform
  • modular, with many downloadable internal applications (this can also be a disadvantage)
  • ability to set up customized workflows
  • 100% France-based publishing, hosting and customer service

Limitations / disadvantages:

  • need to download the modules in order to be able to use certain functionalities
  • technical support necessary to take full advantage of the platform's flexibility
  • analytical function to be developed

Price: from €5 per month and per user, with a free 30-day trial of the premium version.



6) Jalios

The digital workplace to collaborate and communicate more effectively at a distance.

Jalios Net

JPlatform is the collaborative intranet and digital workplace solution from the French publisher Jalios, which enables everyone to organize their workspace, develop business applications, streamline task management, and communicate synchronously and asynchronously. This all-in-one platform also has several functions for connecting employees that include communities, blogs, suggestion boxes, a directory, and profiles.


Key features:

  • several communication channels: newsletter, documents, alert, urgent message, video, internal TV
  • available in SaaS version and on premise 
  • custom workspace with multiple business applications
  • sharing and editing of documents, with version management
  • creation of a catalogue of knowledge with Social Learning
  • Task management with the kanban view
  • integration with Office 365

Limitations / disadvantages:

  • training required to use some of the features
  • pricing only on quotation (online purchase not possible)
  • no live video

Price: only on quotation, with a free 30-day trial period

7) eXo Platform

The employee-centric digital workplace that adapts to your needs.


exoplatform

eXo Platform is a French digital platform that reinforces communication, collaboration, and knowledge sharing between employees to improve performance and commitment. This collaborative tool also facilitates recognition between colleagues thanks to several gaming functionalities.

Key features:

  • custom news feed
  • creation of project spaces and communities of interest
  • internal knowledge base to centralize knowledge
  • sharing and co-editing of documents within each space
  • access to applications and business processes
  • gamification: leaderboards, kudos, points system convertible into virtual money

Limitations / disadvantages:

  • no free trial version
  • user interface to be improved
  • platform implementation may take time
  • user guide in English only

Price: starts at €4 per month per user (for at least 100 users)



Project management tools


8) Monday

The ideal platform for planning, organizing, and monitoring your teams' work.


monday

Monday is a cloud-based collaboration and project management tool that allows teams of all sizes to plan and perform their tasks in one place. Users can create shared or private tables and set up automatic actions to save time. 

Key features:

  • fully customizable platform
  • dashboards with widgets to get an overview of your projects
  • possibility to invite your customers and partners on the platform
  • several table views: kanban, calendar, diagram, file...
  • creation of Gantt charts
  • Google Workspace, Outlook and Slack integrations

Limitations / disadvantages:

  • Cannot attribute comments to team members
  • limited task dependencies
  • disadvantageous pricing for SME and large companies
  • US hosted data 

Price: starts at €8 per month per user, with a free 14-day trial version



9) Wimi

The software for simple and efficient project management!


wimi

Wimi is the project management solution that unites employees around essential tools to centralize information and increase productivity. The collaborative tool integrates videoconferencing, chat, document sharing and a Gantt chart.

Key features:

  • all-in-one project management solution
  • Secure Drive
  • advanced access rights management
  • extended safety (WIMI armored)
  • free and unlimited guest invitations
  • data hosting in France

Limitations / disadvantages:

  • no news feed
  • access limit to internal resources (directory, organization chart, etc.)
  • limited storage from 10 GB to 500 GB, depending on the chosen plan
  • high pricing
  • a collaboration tool that is not well suited to sharing information on a daily basis

Price: starts at €15 per month and per user, with a free 14-day trial period.

10) Trello

The tool to efficiently manage all your collaborative projects.


trello

Trello is a collaborative task management tool inspired by the Kanban methodology that allows you to organize your projects in the form of tables, lists, and maps. The platform also allows you to add several integrations called power-ups to increase productivity.

Key features:

  • ease of use
  • Task management with kanban boards
  • creation of checklists and assignment of tasks
  • addition of custom fields and deadlines
  • more than 100 power-ups with the premium version

Limitations / disadvantages:

  • not suitable for very complex projects
  • no chat
  • possible to connect only one power-up with the free version
  • publisher subject to the Cloud Act*
  • high pricing for the premium version

Price: from $12.50 / month per user, with a free version


11) Asana

The software that allows you to manage your team projects with ease.


asana

Asana is a productivity tool that allows you to manage projects and resources flexibly and achieve your objectives at the same time. A true collaborative hub, the platform gives you an overview of your work and centralises information thanks to document sharing, a task manager, and more than 100 integrations.

Key features:

  • creation of objectives, tasks and checklists with progress monitoring
  • task interdependence
  • workload management 
  • team discussions
  • three possible views: table, list, chronology
  • synchronization with Google Workspace and Microsoft 365

Limitations / disadvantages:

  • publisher subject to the Cloud Act*
  • does not cover complex workflows
  • no built-in instant messaging
  • no management of resources and costs

Price: starts at €10.99 per month per user, with a free version 



12) Azendoo

The collaborative tool to manage your daily tasks, as a team.

azendoo


Azendoo is an application that simplifies the management of roles and tasks, and centralizes teamwork within a single tool. Manage your projects and tasks, share your documents and synchronize them with your team.


Key features:

  • advanced performance analysis and statistics
  • A multitude of features for task management: assignments, time tracking, tags, comments, due date...
  • private messaging
  • Google Drive and Dropbox integrations
  • access with or without email

Limitations / disadvantages:

  • lack of video-conferencing
  • short free trial period (14 days)

Price: from €6.67 per month per user, and a 14-day free trial of the Premium version.



13) Confluence

The tailor-made team workspace, ideal for teleworking.


confluence

Confluence is a collaborative tool for content creation and structured layout. You can also react live and collaborate anywhere, thanks to the use of the mobile application.

Key features:

  • many functionalities for the online content creation part
  • project management oriented, team workspace
  • versatility
  • integration with other Atlassian tools
  • technical robustness
  • very active community (500 plugins)

Limitations / disadvantages:

  • few team communication and conversation features
  • social aspect not sufficiently emphasized
  • need for training to use the platform
  • short duration of the free trial (7 days)

Price: from $5 per month and per user, with a free version and a 7-day free trial period.



14) Wrike

The versatile project management software that improves the productivity and efficiency of your teams.


wrike

Wrike is a versatile collaborative tool for agile teams to create a streamlined digital work environment with custom application forms, Gantt charts, Kanban tables and project management templates. With built-in review and approval capabilities, the platform also enables you to accelerate decision-making processes across the enterprise.

Key features:

  • customizable platform
  • Dropbox, Google Drive and Microsoft 365 integrations
  • task manager with Gantt charts
  • management of the employees' work charter with Wrike Resource
  • project management models
  • shared calendars
  • custom performance reports

Limitations / disadvantages:

  • limited number of users depending on the package chosen
  • some modules can only be accessed with  an additional fee
  • limited storage space depending on the chosen version
  • more oriented towards project management than internal communication
  • getting used to it takes time
  • publisher subject to the Cloud Act*

Price: from $9.80 per month per user. Free version and 14-day free trial.

15) Basecamp

The all-in-one project management tool for working remotely.

basecamp


More than a project management tool, Basecamp enables teams of all sizes to better communicate and collaborate on a daily basis through chat, newsgroups, forums, task lists, calendars, and file storage.

Key features:

  • creation, assignment and follow-up of shared tasks
  • two separate areas for formal announcements (Message Board) and informal discussions (Campfire)
  • instant messaging, for team discussions or 1:1 
  • integrated agenda for each project
  • document storage and sharing 

Limitations / disadvantages:

  • no tags or labels to classify projects and documents
  • lack of customization options 
  • limited reporting capabilities
  • no budget-planning capabilities
  • publisher subject to the Cloud Act*

Price: $99 per month, with unlimited users and projects. Free version and 30-day free trial.


Collaborative intranets


16) Workplace

The communication tool that connects everyone in your organization.


workplace

Workplace is an online collaborative tool that uses some of the same features as Talkspirit to help companies work on a daily basis, with a stronger focus on communication between teams. With Workplace, communicate simply within your company through a familiar and intuitive interface. Designed for larger groups (>20,000 employees).

Key features:

  • familiar user experience
  • machine translation in 46 languages
  • integration with Microsoft 365 and Google Workspace
  • can connect all employees, including blue-collar workers...

Limitations / disadvantages:

  • accessible customer support
  • publisher subject to the Cloud Act*

Price: starts at $4 per month per user. Free version and 30-day free trial for the premium version.



17) Lumapps 

The social intranet solution that makes it easy to integrate your Google Workspace and Microsoft 365 tools.

Lumapps interface


LumApps is a platform for all your internal and external communications. A holistic social and collaborative intranet that integrates with your business tools and applications (including the Microsoft and Google suite of tools).

Key features:

  • interface customization
  • assisted translation
  • social features: publications, comments, likes...
  • message sharing in public and private communities
  • officially approved by Google
  • native integrations with Microsoft 365 and Google Workspace

Limitations / disadvantages:

  • no free trial available, pricing only available with a quote
  • more oriented towards project management and knowledge management than collaboration

Price: only with a quote



18) Jive

The ready-to-use intranet to connect your employees and develop collective intelligence.

jive interface


Jive is a collaborative intranet that increases employee engagement and productivity. It includes several tools for internal communication (home page, publications, news feeds...) and employee engagement (surveys, gaming, training...). This intranet also allows the creation of several portals so that each team or department can access its own resources and news.

Key features:

  • ready-to-use platform
  • creation of groups, workspaces, and blog posts
  • messaging integration (Gmail and Microsoft 365)
  • gamification: creation of missions, competitions, and badges
  • recommendation of relevant content with PeopleGraph
  • guest access for your partners and providers

Limitations / disadvantages:

  • busy homepage
  • search functionality to be improved
  • no free trial version
  • platform implementation may take time
  • publisher subject to the Cloud Act*

Price: starts at $5 per month per user



19) Jostle

The collaborative intranet solution that boosts engagement and idea sharing.


jostle interface

Jostle is a platform focused on employee engagement. This collaborative tool allows you to bring your corporate culture to life thanks to several key features: information and document sharing, discussion groups, event planning, directory, task management, and more.


Key features:

  • usability
  • publication of ads, polls and articles
  • task manager
  • access to internal resources (organization chart, directory, file library...)
  • organization and promotion of events
  • integrations with Google Workspace, Microsoft 365 and Slack

Limitations / disadvantages:

  • publisher subject to the Cloud Act*
  • lack of customization options
  • integrations to be developed
  • no access without email
  • analysis function to be improved

Price: starts at $4 per month per user, with a free 14-day trial version


20) Happeo

The multilingual intranet designed for Google Workspace users.


happeo interface

Happeo is a social intranet solution for Google Workspace applications that streamlines communication and information sharing through a personalized news feed, dynamic pages, a directory and several integrations. Users can also create communities to exchange at any time.

Key features:

  • Google Cloud partner (integration of all Google Workspace tools)
  • intelligent search
  • centralisation of information: directory, organization chart, employee profiles, files, etc.
  • certifications: ISO 27001 & GDPR
  • creation of dynamic and intuitive pages
  • data hosted in Europe (Finland & Netherlands)

Limitations / disadvantages:

  • no access to or integration with Microsoft 365 software and other collaborative tools
  • need to store your data on the Google Cloud
  • poor ergonomics
  • limited analytics function

Price: only on quotation, with a free 7-day trial version


21) Whaller

The simple, complete and secure collaborative solution to bring your organization together.


waller interface

Whaller is a collaborative tool that helps companies, organizations and associations create their own secure internal social network. This platform is organized around spheres, watertight discussion spaces that allow the exchange of messages and documents.

Key features:

  • fully customizable platform
  • storage and file sharing
  • collaborative suite allowing to co-edit documents in the platform
  • data hosting in France
  • motivational tools (badges, points, cards with integrated quizzes...)
  • possibility to invite people from outside the organization
  • KANBAN module that allows tasks to be grouped by sphere

Limitations / disadvantages:

  • poor ergonomics
  • limited upload size depending on the chosen package
  • no live video
  • mobile application to be developed

Price: from 3 € / month per employee, with a free version and a free trial period.



Team messaging


22) Microsoft Teams

The secure collaborative work tool, integrated into the Microsoft 365 suite.

microsoft teams interface


Microsoft Teams is a collaborative platform that facilitates teamwork through video conferencing, instant messaging and file sharing. It's a tool for easily and securely collaborating and communicating with your colleagues. 

Key features:

  • instant messaging
  • access to Microsoft 365 tools
  • Ability to connect a multitude of Microsoft devices
  • storage, sharing and co-editing of documents
  • very chatOps & teamwork oriented

Limitations / disadvantages:

  • limited access to internal resources (no directory or organization chart)
  • no access without email possible
  • publisher subject to the Cloud Act*
  • high pricing

Price: Starts at $10 per month per user, with a free version and a 30-day free trial of the premium version.



23) Slack

The collaboration application that replaces your email for greater productivity.


slack interface

Slack is a collaborative work platform that brings together the right people, information, and tools to conduct projects. Unlike Talkspirit, Slack is a platform that is particularly oriented towards instant messaging—whether in pairs or in groups. It's easy-to-use software that centralizes communication flows and interfaces many collaborative tools.

Key features:

  • instant messaging
  • reference on the market, especially within the teams of developers
  • organization and storage of documents
  • numerous integrations of business tools
  • intelligent and intuitive content search

Limitations / disadvantages:

  • ongoing notifications
  • high pricing
  • application designed especially for start-ups

Price: starts at €6,25 per month per user, with a free version



24) Google Chat

The instant messaging app that simplifies individual and group exchanges.

google chat interface

Google Chat is a secure collaborative messaging system that allows teams to exchange private messages and chat in groups. Launched in February 2020, the application now replaces Hangouts instant messaging.

Key features:

  • private conversations and dedicated lounges to share with others 
  • ability to invite external users
  • available on all devices: computer, mobile and tablet
  • integration with the Google Workspace

Limitations / disadvantages:

  • for Google Workspace customers only 
  • publisher subject to the Cloud Act*

Price: free for Google Workspace users



25) Rocket.Chat 

Your communication simplified by a team chat.

rocket.chat interface

Rocket.Chat is self-hosted communication software that allows you to communicate with your teams in complete security. In addition to chat, the platform offers video conferencing, audio conferencing, and file sharing capabilities. A real alternative to email!

Key features:

  • attractive price
  • chat and video conferencing
  • possibility to install the software on its own server
  • Intuitive and user-friendly design/UX
  • multi-application integration

Limitations / disadvantages:

  • non-functional mobile application
  • mainly focused on instant messaging
  • exclusively usable in English (not available in French)

Price: from $3 per month per user with a free version.



26) Mattermost

The secure communication platform for DevOps. 


mattermost interface

Mattermost is an open source instant messaging solution that includes most of the features of Slack. Mainly used by DevOps teams, the platform allows you to centralize all your communications and workflows thanks to several key features like chat, groups/channels, videoconferencing, and file sharing.

Key features:

  • instant messaging
  • self-hosting
  • file sharing and searching on different devices
  • many plugins and bots to increase productivity
  • possibility to import your data on Slack
  • unlimited storage 

Limitations / disadvantages:

  • limited number of integrations
  • mobile application to be improved
  • need to install the application locally
  • publisher subject to the Cloud Act*

Price: starts at $10 per month per user. Free version for small teams (fewer than 10 people).


Data storage and file sharing software


27) Google Drive

Google's cloud solution for storing and sharing your files securely.

google drive interface


Google Drive is a file storage and sharing service that allows you to create documents, spreadsheets, and presentations, and collaborate with colleagues in real time. The application is now integrated with Google Workspace (formerly G Suite).

Key features:

  • creation and sharing of all types of files (audio, video, image, Microsoft...)
  • access to your files on any device
  • integrated search engine
  • Optical Character Recognition (for scanned documents)
  • cross-media compatible

Limitations / disadvantages:

  • need to purchase a Google Workspace subscription
  • the storage space depends on the chosen package
  • publisher subject to the Cloud Act*

Price: starts at €4.68 per month per user for the Business Starter package. Free version with 15 GB storage.

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28) Dropbox

The intelligent workspace that brings all your tools and documents together in one place.


dropbox interface

More than just storage space, Dropbox integrates the tools you use every day to increase productivity. The platform allows you to create, store, share and synchronize files online and on all your devices, and find them quickly with smart suggestions. 

Key features:

  • file sharing with your team, customers or suppliers
  • three types of access: public, shared or private
  • automatic file backup
  • personalized suggestions
  • online or local storage
  • integration of collaborative and productivity tools: Slack, Trello, Asana, Zoom...

Limitations / disadvantages:

  • limited storage in free version 
  • publisher subject to the Cloud Act*

Price: starts at €12 per month per user (for at least three users), with a free version and a 30-day free trial



29) OneDrive

Storage space that allows you to access your files from any device, wherever you are.

onedrive interface


OneDrive is Microsoft's online storage space that connects you to all your business files. It allows you to securely store, view, edit, share and access your files on all your devices. 

Key features:

  • files accessible on demand in the cloud
  • document scanning
  • offline file playback
  • selective document synchronization
  • management and control of access rights 
  • integrated version history
  • co-publishing Office files online and on your devices

Limitations / disadvantages:

  • not suitable for storing large files and documents
  • storage space limited to 5 GB in free version 
  • publisher subject to the Cloud Act*

Price: starts at €4.20 per month per user, with a free version and a free 30-day trial of the premium version.



30) WeTransfer

The online service for sharing and sending large files.

wetransfer interface


WeTransfer is the reference platform for sending large files. The service is free to use, no registration or connection is needed, and you can share your files with a simple drag and drop. The sharing link can then be sent to an unlimited number of people.

Key features:

  • ability to send up to 20 GB of files 
  • 1 TB of storage 
  • access control and password protection
  • transfer management and download tracking
  • creation of your own pro page and personalized URL

Limitations / disadvantages:

  • inability to send more than 2 GB of files in the free version
  • expiration of transfers after seven days in the free version
  • publisher subject to the Cloud Act*

Price:  €12  per month per user for the Pro version, with a free version



Office suites


31) Microsoft Office

The essential platform for the realization of your office automation work.


microsoft office interface

Microsoft Office is an office suite that includes Word, Excel, Publisher, Outlook, PowerPoint, OneNote, and Access. These programs allow you to word-process, design tables, manage tasks, send emails, create presentations, take notes, and much more.

Key features:

  • familiar user experience
  • available on PC, Mac, and mobile devices
  • creation of text documents, spreadsheets, presentations, databases, and communication materials
  • personal messaging and calendar
  • note-taking with automatic saving of changes

Limitations / disadvantages:

  • free version only available online
  • publisher subject to the Cloud Act*
  • require a Microsoft 365 subscription to access the software

Price: starts at €4.20 per month per user for the Business Basic version, with a free 30-day trial.



32) Google Docs

The document editor for teamwork.


google docs interface

Google Docs is a word processing software that allows you to create and edit text documents online, alone or with others, with your own team members as well as with those outside the company. The application is part of the Google Workspace collaborative suite. 

Key features:

  • create, share and co-edit text documents with others directly in your browser
  • real-time comments, chat and modifications
  • unlimited version history
  • offline mode in Chrome
  • compatible with Microsoft Word and PDF
  • automatic saving of changes

Limitations / disadvantages:

  • storage limited to 15 GB in free version
  • need to purchase a Google Workspace subscription for businesses
  • publisher subject to the Cloud Act*

Price: free for individuals. Starts at €4.68 per month per user for companies, with a 14-day free trial.



33) OnlyOffice Docs

The all-in-one suite for collaboration on shared documents


only office interface

OnlyOffice Docs is an open source online office suite that allows you to create and co-edit multiple text documents, spreadsheets and presentations on any device. All applications are compatible with Microsoft formats.

Key features: 

  • user interface with tabs that allow multiple files to be processed at the same time
  • available on the cloud and on-premise 
  • version history, change tracking, comments and document comparisons
  • several modes of revision and co-publishing
  • 100% European hosting

Limitations / disadvantages: 

  • maximum 20 simultaneous connections in free version
  • no more free updates one year after the purchase date for the premium version
  • no subscription per month: annual or lifetime license system
  • deployment may take time

Price: free version up to 20 users. Enterprise version from €1,020 for 50 simultaneous connections. Free 30-day trial period of the premium version.



Brainstorming tools


34) Klaxoon

The collaborative toolbox to make your meetings more effective and interactive.


klaxoon interface

Klaxoon is a software that aims to facilitate meetings and training (on site or remotely) by boosting employee participation and stimulating the exchange of ideas through brainstorming activities, quizzes, word clouds, or even challenges. Accessible on any device, the tool relies on a playful and educational approach that makes meetings more dynamic and unleashes employees' creativity.

Key features:

  • creation of brainstorms from a Board (virtual whiteboard) on which virtual notepads are added
  • Hundreds of ready-to-use Board models
  • integration of Teams, Meet, Skype, Zoom and Webex
  • creation of fun activities: adventures, missions and content capsules
  • collection of feedback via surveys
  • downloadable visual reports in PDF version
  • no installation necessary

Limitations / disadvantages: 

  • limited features in free version: no integrations, no data import/export, no access to polls, capsules, quizzes, adventures and missions...
  • limited storage according to the chosen price (5 GB in Board version)

Price: starts at €9.90 per month per organization. Free version and 30-day free trial of the premium version.


35) Stormboard

The collaborative tool that simplifies brainstorming.


stormboard interace

Stormboard is a brainstorming and project planning software that allows you to model and organize your ideas on a digital collaborative board. The tool allows several people to work together on the same board in real time, but also to add comments, chat or vote for ideas. It can be used on PC, Mac, mobile and tablet computers. 

Key features:

  • brainstorming in groups
  • co-editing Word, PowerPoint and Excel documents in real time, and exporting detailed reports to the same formats
  • creation and assignment of tasks, definition of objectives and milestones, project monitoring
  • more than 200 smart templates
  • integrations with Microsoft 365, Slack, Dropbox and Zapier
  • data security: 256-bit SSL encryption

Limitations / disadvantages:

  • limited storage depending on the chosen version
  • free version limited to five brainstorming board and five users per board
  • only available in English 

Price: starts at $5/month per user, with a free version and a 30-day free trial


36) Mindmeister

The collaborative mindmapping tool to create, visualize and share ideas.


mindmeister interface

MindMeister is an online mind mapping tool that allows you to capture, develop and share ideas visually. The platform can be used for meetings, brainstorming, project planning, knowledge management, or even note taking. 

Key features:

  • creation and sharing of customizable mind maps with a customizable design
  • adding images, videos, notes, links and comments
  • template library
  • view the history of changes in your mind maps
  • integrations with Google Drive, Teams, Dropbox and MeisterTask
  • creation of online presentations

Limitations / disadvantages:

  • limited export options depending on the chosen tariff
  • free version limited to three mind maps
  • few integrations
  • no monthly fee: need to take a six-month subscription minimum

Price: starts at €4,99 per month per organization (price paid annually). Free version and free trial of the premium version.



37) Coggle

The online tool for simply sharing complex information.


coggle interface

Coggle is a cloud-based mindmapping solution that makes it easy to understand and organize complex information. The tool allows you to create mind maps and diagrams, which can then be shared privately or publicly with anyone.

Key features:

  • creation of mental maps with several people in real time
  • unlimited image upload
  • branch self-arrangement
  • automatic backup and complete history of changes
  • integration of diagrams and mind maps on any web page
  • integrations with Slack and Teams

Limitations / disadvantages: 

  • free version limited to three private diagrams
  • no mind map templates
  • works only with Chrome (via an extension)
  • limited design

Price: starts at $5 per month per organization and offers a free version




*Cloud Act: US federal law on the surveillance of personal data, adopted in 2018, which obliges US service providers to provide the federal authorities all stored data upon request, regardless of the location of the servers (even in the  EU) (Source: Wikipedia)



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Now it's up to you :)


As we have seen, all collaborative tools are different, in terms of functionality, aesthetics and ergonomics.

Choose the one that will help your employees as much as possible. Many of these platforms offer demos, so don't hesitate!



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or schedule a demo with our team!

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