Best intranet software in 2021

Discover our comparison of the 14 best intranet solutions that best meet your internal communication, cohesion and information sharing challenges.

Best intranet software in 2021

Accessing internal information is a real challenge for your employees?

Finding it difficult to help your employees connect with each other and maintain cohesion within your company?

Looking for a tool to improve your internal communication and make information flow more fluidly?

Don't worry, we have the solution for you!

With the explosion of digital technology, more and more organizations are adopting an intranet: a private and secure network in which they can centralize all their internal information exchanges. This tool is the ideal space to share your company's news, encourage cross-functional exchanges, federate your employees and highlight their successes.

There are a multitude of intranet solutions available today, but not all of them are necessarily adapted to the needs of your organization. To help you see more clearly, we've selected the best software on the market.

Here are the 14 best intranets and their main assets (October 2020 edition):

  1. Talkspirit
  2. Workplace
  3. Yammer
  4. Jamespot
  5. SharePoint
  6. LumApps
  7. Jive
  8. Jostle
  9. Happeo
  10. Unily
  11. Simplrr
  12. Zoho Connect
  13. Bitrix24
  14. Samepage

Find out which solution best meets your internal communication, cohesion and information sharing challenges.

1) Talkspirit

The intranet that simplifies information sharing, boosts exchanges and makes collaborative work more fluid.

Talkspirit Interface

More than just an intranet, Talkspirit is a secure enterprise social network solution, 100% made in France. It can improve your internal communication, connect your employees, and help information flow. Talkspirit offers much more than an intranet, and also integrates features for remote collaborative work: sharing and co-editing office documents, chat, videoconferencing, surveys, checklists, and more. It's designed for SMEs and middle-market companies as well as associations and government agencies. Clients include Foncia Group, DHL Express, Gîtes de France, French Army, CNRS, Squad, Sopra-Steria, and Eckes Granini.

Key features:

  • complete all-in-one platform
  • easy to handle and use
  • centralization of internal resources (directory, organization chart, documents, and more)
  • home portal to highlight internal news and events
  • multi-domain accessibility and without email, to bring together ALL your employees
  • responsive customer service and user support (FR and EN) seven days a week
  • machine translation in eight languages
  • GDPR : data hosted in the EU (at OVHcloud)

Limitations / disadvantages:

  • absence of a specific project management module

Price:

  • free Essentials plan
  • pay plans from €4 per month per user. Rate drops after 500 users. Preferential conditions for associations.
  • free trial (15 days)
  • free personalized demo

Find out what Talkspirit users have to say.

2) Workplace

The platform designed for large international companies to connect their employees and simplify internal communication.

Workplace Interface

Workplace is an intranet that uses some of the same functionalities as Talkspirit to help companies work on a daily basis, with a strong focus on communication between teams. With Workplace, you can communicate simply within your company thanks to a familiar and intuitive interface. The platform is intended more for large groups (>20,000 employees).

Key features:

  • user experience known to all: no training required
  • information prioritization
  • machine translation in 46 languages.
  • can connect all employees, including blue-collar workers...

Limitations / disadvantages:

  • accessible customer support
  • publisher subject to the Cloud Act*

Price: from $4 / month per user. Free version. Free 30-day trial for the Premium version.

3) Yammer

The Microsoft 365 intranet to connect and engage all your employees.

Yammer interface

Yammer is an intranet integrated with the Office suite that helps improve communication and employee engagement within the company. Structured around groups, it provides a forum where employees can share knowledge, post announcements, gather opinions and stay informed of upcoming events.

Key features:

  • community building
  • document and knowledge sharing
  • dissemination of information from internal communication
  • good tool for asking for help and asking questions

Limitations / disadvantages:

  • interface not customizable and not very modern
  • no videoconferencing
  • no integration for social networks
  • insufficient integration with Teams and Outlook
  • publisher subject to the Cloud Act*

Price: starts at €4.20 per month per user (excluding the free version).

4) Jamespot

The customisable intranet to simplify communication within your organisation!

Jamesport interface

Jamespot is an intranet that facilitates internal communication and access to information and documents. The platform allows you to install several applications according to the needs of your teams: organization chart, calendar, surveys, news flash, etc.

Key features:

  • ready-to-use customizable platform
  • modular, with many downloadable internal applications
  • ability to set up customized workflows
  • publishing, hosting and customer service 100% French

Limitations / disadvantages:

  • need to download the modules in order to be able to use certain functionalities
  • technical support necessary to take full advantage of the platform's flexibility
  • analytical function to be developed

Price : starts at €5 / month per user, with a free 30-day trial of the Premium version.

5) SharePoint

Microsoft's intelligent intranet that makes it easy to share files and best practices.

SharePoint interface

Sharepoint is an intranet written by Microsoft that allows you to store, organize and share documents within your company. The platform allows you to share news, knowledge, and best practices, in order to develop collective intelligence. It integrates with several third-party applications that automate your different workflows.

Key features:

  • knowledge pooling
  • sharing documents, contacts, and calendars
  • publication of personalised news for your customers and suppliers
  • possibility to install it on a dedicated server or to access it online (via SharePoint Online)
  • integration with Office 365
  • customizable platform to your organization's needs

Limitations / disadvantages:

  • need support for installation and configuration
  • difficult to get used to and difficult to update
  • few social features
  • high cost of deployment and customization
  • no free trial
  • publisher subject to the Cloud Act*

Price: starts at €4,20 per month per user

6) LumApps

A social intranet solution that facilitates the integration of your G Suite and Microsoft 365 tools.

LumApps interface

LumApps is a platform to connect, inform and engage your employees; a holistic social intranet that integrates with your business tools and applications (including the Microsoft and Google tool suites).

Key features:

  • interface customization
  • available in 15 languages
  • officially approved by Google and Microsoft
  • native integrations with Office 365 and G Suite

Limitations / disadvantages:

  • no free trial available, pricing only available with a quote
  • more oriented towards project management and knowledge management than collaboration
  • intrinsically linked to the Microsoft and Google collaborative solutions, therefore subject to the Cloud Act*

Price: only with a quote

7) Jive

Facilitate the search for information and develop collective intelligence.

Jive Interface

Jive is an intranet that increases employee engagement and productivity. It includes several tools for internal communication (home page, publications, news feeds...) and employee engagement (surveys, gaming, training...). This intranet also allows the creation of several portals, so that each team or department can access its own resources and news.

Key features:

  • ready-to-use platform
  • creation of groups, workspaces, and blog posts
  • messaging integration (Gmail and Office 365)
  • gamification: creation of missions, competitions, and badges
  • recommendation of relevant content with PeopleGraph
  • guest access for your partners and providers

Limitations / disadvantages:

  • lack of responsiveness of customer support
  • busy homepage
  • search functionality to be improved
  • no free trial version
  • platform implementation may take time
  • publisher subject to the Cloud Act*

Price: starts at $5 per month per user

8) Jostle

The software to connect your employees and develop your business culture.

Jostle

Jostle is a platform focused on employee engagement. This intranet allows you to bring your business culture to life thanks to several key functionalities: information and document sharing, event planning, user profiles, surveys, etc.

Key features:

  • usability
  • ability to post articles
  • access to internal resources (organization chart, directory, file library...)
  • organization and promotion of events
  • integrations with G Suite, Office 365 and Slack

Limitations / disadvantages:

  • publisher subject to the Cloud Act*
  • lack of customization options
  • integrations to be developed
  • no access without email
  • analysis function to be improved

Price : starts at $4 per month per user, with a free 14-day trial version

9) Happeo

The multilingual G Suite intranet designed for employees.

Happeo interface

Happeo is a social intranet solution for G Suite that streamlines communication and information sharing through a personalized news feed, a shared calendar and an employee directory. Users can also create communities to exchange at any time.

Key features:

  • Google Cloud partner (integration of all G Suite tools)
  • intelligent search
  • centralisation of information: directory, organization chart, employee profiles, files, etc.
  • certifications: ISO 27001 & GDPR
  • creation of dynamic and intuitive pages
  • data hosted in Europe (Finland & Netherlands)

Limitations / disadvantages:

  • no access to or integration with Microsoft 365 software and other collaborative tools
  • need to store your data on the Google Cloud
  • poor ergonomics
  • limited analytics function

Price : only with a quote; free seven-day trial version available

10) Unily

The intranet that boosts employee engagement and connects your employees.

Unily Interface

Unily is a cloud-hosted intranet designed to improve employee experience and internal company communication. It includes several social features (groups, news feeds, blogs...) and content management (creation of pages, forms, surveys).

Key features:

  • integration with Office 365
  • centralization of internal resources: directory, organization chart, documents...
  • creation of internal newsletters
  • customization of the employee experience
  • gaming features: badges, point system
  • access for your partners and service providers

Limitations / disadvantages:

  • high pricing
  • not possible to modify documents directly in the platform
  • need to know how to code to customize some options
  • publisher subject to the Cloud Act*

Price : starts at $4,995 / month, with a free trial version

11) Simpplr

The modern intranet that connects dispersed teams and simplifies internal communication.

Simpplr interface

Simpplr is an intranet software that unites employees and helps them communicate better on a daily basis thanks to information sharing functionalities. The platform allows everyone to publish content quickly, without any prior technical knowledge.

Key features:

  • customizable dashboard and news feeds
  • content recommendations based on user profile
  • sharing documents, photos and videos
  • integrated newsletter
  • calendar to create and manage events
  • workspace creation
  • integrations with multiple cloud applications

Limitations / disadvantages:

  • no knowledge base where users can find tutorials and answers to their questions
  • no flowchart
  • publisher subject to the Cloud Act*

Price : starts at $8 per month per user; free 14-day trial available.

12) Zoho Connect

The intranet software that centralizes all your resources and applications in one place.

Zoho interface

Zoho Connect is a social intranet that simplifies knowledge capitalisation and streamlines team communication. Users can create their own applications and groups and build a knowledge base for their team.

Key features:

  • news feed to broadcast internal communication announcements
  • guest access
  • groups, channels, and forums
  • ready-to-use online forms
  • textbook creation
  • possibility to integrate a directory
  • integrations with Zoho applications

Limitations / disadvantages:

  • storage limited to 2 GB per user (for the paid version)
  • getting the hang of it can take time
  • no flowchart
  • integrations to be developed

Price: starts at €1 per month per user. Free package and 30-day free trial.

13) Bitrix24

Simplify communication between teams and improve information sharing.

Bitrix 24 interface

Bitrix24 is an open source intranet software that encourages exchanges between employees and allows them to access all their documents and projects. The platform offers a fairly comprehensive free version that may be suitable for small businesses.

Key features:

  • creation of groups and knowledge bases
  • shared calendar synchronizable with Google Calendar or Outlook
  • unlimited free users
  • corporate drive to store your documents
  • custom news feed
  • available on the cloud and on-promise
  • access for external users

Limitations / disadvantages:

  • limited storage according to the chosen price (only 10 GB for the first price version)
  • limited number of users for paid versions
  • customer support to be improved
  • The large number of features can make the interface difficult to navigate.
  • Interface is not very ergonomic and lacks customization options.

Price: starts at €24 per month per user. Free version and 30-day free trial.

14) Samepage

The cloud solution that simplifies communication and information sharing.

Samepage Interface

Samepage is a social intranet software that allows you to organize your resources, store and share documents, create events and communicate. The software also integrates hundreds of applications to help you reduce your email flow and optimize your workflows.

Key features:

  • synchronization and file sharing
  • organization in the form of pages that contain text, documents, dashboards, events, etc.
  • guest access
  • newsfeed
  • shared calendar
  • integrations with your business applications

Limitations / disadvantages:

  • limited storage according to the chosen tariff
  • no directory and user profiles
  • no flowchart
  • more collaborative than internal communication
  • Training may be required to use the platform properly.
  • user interface to be improved
  • publisher subject to the Cloud Act*

Price : from $7.50 / month per user. Free version and 30-day free trial.

*CloudAct: US federal law on the surveillance of personal data, adopted in 2018, which obliges US service providers to provide the federal authorities with all stored data on request, regardless of the location of the servers (even in the EU) (Source: Wikipedia)

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Now it's up to you :)

As we've seen, all intranets are different in terms of functionality, aesthetics and ergonomics. Choose the one that will best help your internal communication and your employees. Many platforms offer demos, so don't hesitate!

Get started with Talkspirit

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or schedule a demo with our team!

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