Best collaborative tools in 2022

Discover our comparison of the 37 best collaboration software that best meet the needs of companies and their employees.

Best collaborative tools in 2022

Discover our comparison of the 37 best collaborative software that best meet the needs of companies and their employees.


Are your employees struggling to collaborate effectively remotely?

Do you want to make collaborative work more fluid and accelerate exchanges within your company?

Looking for a tool to facilitate information sharing and improve team productivity, no matter where they are?


We have the solution you need!


In the age of digital transformation, collaboration is a real challenge for companies, especially those who want to explore new ways of working. More and more organisations are implementing collaborative tools to facilitate teamwork and remote communication, reduce internal email flows and unite employees.


There is a multitude of collaborative tools with very complementary functionalities. Information sharing, project management, document storage and co-editing, chat, video conferencing, team brainstorming... The possibilities are (almost) endless! 


Faced with these numerous offers, it can sometimes be difficult to make the right choice. To help you see more clearly, we have categorized all these solutions.

Here is our list of the best collaborative tools:


Collaborative suites

  1. Talkspirit
  2. Microsoft 365
  3. Google Workspace
  4. OnlyOffice Workspace
  5. Jamespot
  6. Jalios
  7. eXo Platform

Project management tools

  1. Monday
  2. WIMI
  3. Trello
  4. Asana
  5. Azendoo
  6. Confluence
  7. Wrike
  8. Basecamp

Collaborative intranets 

  1. Workplace
  2. Lumapps
  3. Jive
  4. Jostle
  5. Happeo
  6. Whaller

Team messaging apps

  1. Microsoft Teams
  2.  Slack
  3.  Google Chat
  4.  Rocket.Chat
  5.  Mattermost

 Data storage and file sharing software

  1.  Google Drive
  2.  Dropbox
  3.  OneDrive
  4.  WeTransfer

 Office suites 

  1. Microsoft Office
  2.  Google Docs
  3.  OnlyOffice Docs

 Brainstorming tools

  1.  Klaxoon
  2.  Stormboard
  3.  Mindmeister
  4.  Coggle

Find out which solution best meets your teams' collaboration and communication challenges.

Collaborative suites


1. Talkspirit

The all-in-one platform that simplifies information sharing, makes exchanges more dynamic and makes collaborative work more fluid.

Talkspirit interface


Talkspirit is a secure collaborative tool, 100% made in France, which allows you to improve your internal communication, to facilitate the circulation of information and to simplify teamwork. The platform integrates numerous features for remote collaborative work : chat, video conferencing, groupssharing and co-editing of office documents, surveys, checklists... It is intended for companies (SME and middle-market company), associations and administrations. Among its clients : Gîtes de France, CEA, Eckès Granini, Army...


Key features:

  • complete "all-in-one" platform for working and communicating
  • easy to handle and use
  • centralization of internal resources (directory, organization chart, documents, and more)
  • co-publishing of documents in real time
  • multi-domain accessibility and without email, to bring together ALL your employees
  • responsive customer service and user support (FR and EN) seven days a week
  • available in eight languages
  • GDPR : data hosted in the EU (at OVHcloud)


Limitations / disadvantages:

  • Talkspirit is a versatile solution which is not necessarily ideal if you are looking for a solution for a single, specific need.

Price:

  • paid plans from 5€ / month per user. Decreasing rate from 500 users. Preferential conditions for associations.
  • free trial (15 days)
  • free personalized demo

In 2022, Talkspirit was named the number 1 collaborative tool by the GetApp ranking (Gartner group).

Read what Talkspirit users have to say.



2. Microsoft 365

The productivity cloud that goes everywhere you go, securely.

Microsoft 365

Microsoft 365 (formerly Office 365) is a cloud-based collaboration tool that integrates a suite of applications, including Word, Excel, PowerPoint, SharePoint, OneDrive and Exchange, TeamsSharePoint, OneDrive and Exchange. The office suite allows teams to create, store, edit and share files and documents. It is also possible to connect dispersed teams through a shared calendar, instant messaging and video conferencing tools. 

Key features:

  • familiar interface
  • online and local desktop suite
  • co-publishing of documents with several people in real time 
  • access to all Microsoft applications across multiple devices
  • messaging and unified communications 
  • synchronization of team and individual content

Limitations / disadvantages:

  • access only to the web and mobile versions of the Office software in Business Basic version (not possible to download them on your computer)
  • publisher subject to the Cloud Act*

Price: starts at €4.20 per month per user, with a free 30-day trial version



3. Google Workspace

Google's integrated suite of cloud-based collaboration and productivity applications.


Google Workplace

Google Workspace (formerly G Suite) is a collaborative suite that brings together all of Google's productivity and collaboration tools: Gmail, Calendar, Meet, Chat, Calendar, etc. The integrated office suite (which includes Google Docs, Sheets and Slides) allows users to collaborate with others on documents.

Key features:

  • shared calendar
  • storage and file sharing on the Drive 
  • simplified document search
  • automatic saving of changes
  • create, share and co-edit documents in your browser
  • compatible with Microsoft 365 and PDF documents

Limitations / disadvantages:

  • only available online
  • publisher subject to the Cloud Act*

Price: starts at $6 per month per user, with a free 14-day trial version

4. OnlyOffice Workspace

The complete productivity suite that makes it easy to collaborate in the enterprise. 

OnlyOffice Workspace


OnlyOffice Workspace is an all-in-one productivity suite for collaborating on shared documents, communicating via chat or email, and managing all business processes. Fully compatible with Microsoft Office, the platform allows you to create, share and co-author text documents, presentations and spreadsheets.

Key features: 

  • collaboration on documents with version history 
  • real-time communication via instant messaging
  • flexible document permissions
  • available as SaaS or self-hosted software
  • several modes of revision and co-publishing
  • 100% European hosting

Limitations / disadvantages:

  • loading of some documents sometimes slow
  • storage space varies according to the price plan chosen
  • no free version

Price: starts at €70 per month for 11 to 20 users (in SaaS version), with a free 30-day trial


5. Jamespot

The collaborative platform to develop collective intelligence within your teams.


Jamespot

Jamespot is a collaborative tool that helps boost team productivity by facilitating and simplifying the sharing of information and knowledge to make project management more agile on a daily basis.

Key features:

  • ready-to-use customizable platform
  • modular, with many downloadable internal applications (this can also be a disadvantage)
  • ability to set up customized workflows
  • 100% France-based publishing, hosting and customer service 

Limitations / disadvantages:

  • need to download the modules in order to be able to use certain functionalities
  • technical support necessary to take full advantage of the platform's flexibility
  • analytical function to be developed

Price: from 4€ / month and per user, with a free 30-day trial of the premium version.



6. Jalios

The digital workplace to collaborate and communicate more effectively at a distance.

Jalios Net

JPlatform is thecollaborative intranet and digital workplace solution from the French publisher Jalios, which enables everyone toorganise their workspace, develop business applications, streamline task management and communicate synchronously and asynchronously. This all-in-one platform also has several features to connect employees: communities, blogs, suggestion boxes, directory, profile sheets, etc.


Key features:

  • several communication channels: newsletter, documents, alert, urgent message, video, internal TV
  • available in SaaS version and on premise 
  • custom workspace with multiple business applications
  • sharing and editing of documents, with version management
  • creation of a catalogue of knowledge with Social Learning
  • Task management with the kanban view
  • integration with Office 365

Limitations / disadvantages:

  • training required to use some of the features
  • pricing only on quotation (online purchase not possible)
  • no live video

Price: Jalios Workplace MS 365 Edition plan at €5 excl. tax/user per month

7. eXo Platform

The employee-centric digital workplace that adapts to your needs.


exoplatform

eXo Platform is a French digital platform that strengthens communication, collaboration and knowledge sharing between employees to improve their performance and engagement. This collaborative tool also facilitates recognition between colleagues thanks to several gamification features.

Key features:

  • custom news feed
  • creation of project spaces and communities of interest
  • internal knowledge base to centralize knowledge
  • sharing and co-editing of documents within each space
  • access to applications and business processes
  • gamification: leaderboards, kudos, points system convertible into virtual money

Limitations / disadvantages:

  • no free trial version
  • user interface to be improved
  • platform implementation may take time
  • user guide in English only

Price: starts at €4 per month per user (for at least 100 users)



Project management tools


8. Monday

The ideal platform for planning, organizing, and monitoring your teams' work.


monday

Monday is a cloud-based project management and collaboration tool that allows teams of any size to plan and execute their tasks in one place. Users can create shared or private boards, and set up automatic actions to save time. 

Key features:

  • fully customizable platform
  • dashboards with widgets to get an overview of your projects
  • possibility to invite your customers and partners on the platform
  • several table views: kanban, calendar, diagram, file...
  • creation of Gantt charts
  • Google Workspace, Outlook and Slack integrations

Limitations / disadvantages:

  • Cannot attribute comments to team members
  • limited task dependencies
  • disadvantageous pricing for SME and large companies
  • US hosted data 

Price: starts at €8 per month per user, with a free 14-day trial version



9. Wimi

The software for simple and efficient project management!


wimi

Wimi is the project management solution that brings together employees around essential tools to centralise information and increase productivity. Thecollaborative tool includes video conferencing, chat, document sharing and a Gantt chart.

Key features:

  • all-in-one project management solution
  • Secure Drive
  • advanced access rights management
  • extended safety (WIMI armored)
  • free and unlimited guest invitations
  • data hosting in France

Limitations / disadvantages:

  • no news feed
  • access limit to internal resources (directory, organization chart, etc.)
  • limited storage from 10 GB to 500 GB, depending on the chosen plan
  • high pricing
  • a collaboration tool that is not well suited to sharing information on a daily basis

Rate : from 3 € / month and per user.

10. Trello

The tool to efficiently manage all your collaborative projects.


trello

Trello is a collaborative task management tool inspired by the Kanban methodology that allows you to organise your projects in tables, lists and cards. The platform also allows you to add several integrations - called power-ups - to increase productivity.

Key features:

  • ease of use
  • Task management with kanban boards
  • creation of checklists and assignment of tasks
  • addition of custom fields and deadlines
  • more than 100 power-ups with the premium version

Limitations / disadvantages:

  • not suitable for very complex projects
  • no chat
  • possible to connect only one power-up with the free version
  • publisher subject to the Cloud Act*
  • high pricing for the premium version

Price: from $12.50 / month per user, with a free version


11. Asana

The software that allows you to manage your team projects with ease.


asana

Asana is a productivity tool that allows you to manage your projects and resources in an agile way while achieving your goals. A true collaborative hub, the platform gives you an overview of your work and centralises information through document sharing, a task manager and over 100 integrations.

Key features:

  • creation of objectives, tasks and checklists with progress monitoring
  • task interdependence
  • workload management 
  • team discussions
  • three possible views: table, list, chronology
  • synchronization with Google Workspace and Microsoft 365

Limitations / disadvantages:

  • publisher subject to the Cloud Act*
  • does not cover complex workflows
  • no built-in instant messaging
  • no management of resources and costs

Price: starts at €10.99 per month per user, with a free version 



12. Azendoo

The collaborative tool to manage your daily tasks, as a team.

azendoo


Azendoo is an application that simplifies the management of roles and tasks, and centralizes teamwork in a single tool. Manage your projects, tasks, share documents and synchronise them with your team.


Key features:

  • advanced performance analysis and statistics
  • A multitude of features for task management: assignments, time tracking, tags, comments, due date...
  • private messaging
  • Google Drive and Dropbox integrations
  • access with or without email

Limitations / disadvantages:

  • lack of video-conferencing
  • short free trial period (14 days)

Price: from 7,68€ / month per user, and a free 14 days trial of the Premium version.



13. Confluence

The tailor-made team workspace, ideal for teleworking.


confluence

Confluence is a collaborative tool for content creation and structured layout. You can also react live and collaborate anywhere, using themobile application.

Key features:

  • many functionalities for the online content creation part
  • project management oriented, team workspace
  • versatility
  • integration with other Atlassian tools
  • technical robustness
  • very active community (500 plugins)

Limitations / disadvantages:

  • few team communication and conversation features
  • social aspect not sufficiently emphasized
  • need for training to use the platform
  • short duration of the free trial (7 days)

Pricing: starting at $5.5/month per user, with a free version and a 7-day free trial period.



14. Wrike

The versatile project management software that improves the productivity and efficiency of your teams.


Wrike is a versatile collaborative tool for agile teams that creates a streamlined digital work environment with custom request forms, Gantt charts, Kanban boards and project management templates. With built-in review and approval capabilities, the platform also allows you to speed up decision-making processes across the organisation.

Key features:

  • customizable platform
  • Dropbox, Google Drive and Microsoft 365 integrations
  • task manager with Gantt charts
  • management of the employees' work charter with Wrike Resource
  • project management models
  • shared calendars
  • custom performance reports

Limitations / disadvantages:

  • limited number of users depending on the package chosen
  • some modules can only be accessed with  an additional fee
  • limited storage space depending on the chosen version
  • more oriented towards project management than internal communication
  • getting used to it takes time
  • publisher subject to the Cloud Act*

Price: from $9.80 per month per user. Free version and 14-day free trial.

15. Basecamp

The all-in-one project management tool for working remotely.

basecamp


More than a project management tool, Basecamp enables teams of all sizes to better communicate and collaborate on a daily basis through chat, newsgroups, forums, task lists, calendars and file storage.

Key features:

  • creation, assignment and follow-up of shared tasks
  • two separate areas for formal announcements (Message Board) and informal discussions (Campfire)
  • instant messaging, for team discussions or 1:1 
  • integrated agenda for each project
  • document storage and sharing 

Limitations / disadvantages:

  • no tags or labels to classify projects and documents
  • lack of customization options 
  • limited reporting capabilities
  • no budget-planning capabilities
  • publisher subject to the Cloud Act*

Price: $99 per month, with unlimited users and projects. Free version and 30-day free trial.


Collaborative intranets


16. Workplace

The communication tool that connects everyone in your organization.


workplace

Workplace is an online collaboration tool that uses some of the same features as Talkspirit to help companies work on a daily basis, with a stronger focus on communication between teams. With Workplace, communicate simply within your company thanks to a familiar and intuitive interface. Intended for large groups (>20,000 employees).

Key features:

  • familiar user experience
  • machine translation in 46 languages
  • integration with Microsoft 365 and Google Workspace
  • can connect all employees, including blue-collar workers...

Limitations / disadvantages:

  • accessible customer support
  • publisher subject to the Cloud Act*

Rate : starting at $4/month per user.



17. Lumapps 

The social intranet solution that makes it easy to integrate your Google Workspace and Microsoft 365 tools.

Lumapps interface


LumApps is a platform for all your external and internal communications. A holistic social and collaborative intranet that integrates with your business tools and applications (including the Microsoft and Google tool suite).

Key features:

  • interface customization
  • assisted translation
  • social features: publications, comments, likes...
  • message sharing in public and private communities
  • officially approved by Google
  • native integrations with Microsoft 365 and Google Workspace

Limitations / disadvantages:

  • no free trial available, pricing only available with a quote
  • more oriented towards project management and knowledge management than collaboration

Price: only with a quote



18. Jive

The ready-to-use intranet to connect your employees and develop collective intelligence.

jive interface


Jive is a collaborative intranet that increases employee engagement and productivity. It includes several tools for internal communication(homepage, publications, news feed, etc.) and employee engagement (surveys, gamification, training, etc.). This intranet also allows the creation of several portals, so that each team or department can access its own resources and news.

Key features:

  • ready-to-use platform
  • creation of groups, workspaces, and blog posts
  • messaging integration (Gmail and Microsoft 365)
  • gamification: creation of missions, competitions, and badges
  • recommendation of relevant content with PeopleGraph
  • guest access for your partners and providers

Limitations / disadvantages:

  • busy homepage
  • search functionality to be improved
  • no free trial version
  • platform implementation may take time
  • publisher subject to the Cloud Act*

Price: starts at $5 per month per user



19. Jostle

The collaborative intranet solution that boosts engagement and idea sharing.


jostle interface

Jostle is a platform focused on employee engagement. This collaborative tool allows you to bring your company culture to life thanks to several key functionalities: information and document sharing, discussion groups, event planning, directory, task management, etc.


Key features:

  • usability
  • publication of ads, polls and articles
  • task manager
  • access to internal resources (organization chart, directory, file library...)
  • organization and promotion of events
  • integrations with Google Workspace, Microsoft 365 and Slack

Limitations / disadvantages:

  • publisher subject to the Cloud Act*
  • lack of customization options
  • integrations to be developed
  • no access without email
  • analysis function to be improved

Price: starts at $4 per month per user, with a free 14-day trial version


20. Happeo

The multilingual intranet designed for Google Workspace users.


happeo interface

Happeo is a social intranet solution for applications Google Workspace that facilitates communication and information sharing through a personalised news feed, dynamic pages, a directory and several integrations. Users can also create communities to exchange information at any time.

Key features:

  • Google Cloud partner (integration of all Google Workspace tools)
  • intelligent search
  • centralisation of information: directory, organization chart, employee profiles, files, etc.
  • certifications: ISO 27001 & GDPR
  • creation of dynamic and intuitive pages
  • data hosted in Europe (Finland & Netherlands)

Limitations / disadvantages:

  • no access to or integration with Microsoft 365 software and other collaborative tools
  • need to store your data on the Google Cloud
  • poor ergonomics
  • limited analytics function

Price: only on quotation, with a free 7-day trial version


21. Whaller

The simple, complete and secure collaborative solution to bring your organization together.


waller interface

Whaller is a collaborative tool that helps companies, organisations and associations to create their own secure internal social network. The platform is organised around spheres, mutually sealed discussion spaces where messages and documents can be exchanged.

Key features:

  • fully customizable platform
  • storage and file sharing
  • collaborative suite allowing to co-edit documents in the platform
  • data hosting in France
  • motivational tools (badges, points, cards with integrated quizzes...)
  • possibility to invite people from outside the organization
  • KANBAN module that allows tasks to be grouped by sphere

Limitations / disadvantages:

  • poor ergonomics
  • limited upload size depending on the chosen package
  • no live video
  • mobile application to be developed

Price: from 3 € / month per employee, with a free version and a free trial period.



Team messaging


22. Microsoft Teams

The secure collaborative work tool, integrated into the Microsoft 365 suite.

microsoft teams interface


Microsoft Teams is a collaborative platform that facilitates teamwork through video conferencing, instant messaging and file sharing. A tool for easy and secure collaboration and communication with your colleagues. 

Key features:

  • instant messaging
  • access to Microsoft 365 tools
  • Ability to connect a multitude of Microsoft devices
  • storage, sharing and co-editing of documents
  • very chatOps & teamwork oriented

Limitations / disadvantages:

  • limited access to internal resources (no directory or organization chart)
  • no access without email possible
  • publisher subject to the Cloud Act*
  • high pricing

Price:

  • from €3.40 ex VAT Microsoft Teams Essentials with a freemium version

23. Slack

The collaboration application that replaces your email for greater productivity.


slack interface

Slack is a collaborative work platform that brings together people, relevant information and the right tools to get things done. Unlike Talkspirit, Slack is a platform that is particularly oriented towards instant messaging, in pairs or in groups. An easy-to-use software that centralises communication flows and interfaces with many collaborative tools.

Key features:

  • instant messaging
  • reference on the market, especially within the teams of developers
  • organization and storage of documents
  • numerous integrations of business tools
  • intelligent and intuitive content search

Limitations / disadvantages:

  • ongoing notifications
  • high pricing
  • application designed especially for start-ups

Price: from 6,25€ / month per user, with a freemium version



24. Google Chat

The instant messaging app that simplifies individual and group exchanges.

google chat interface

Google Chat is a secure collaborative messaging application that allows teams to exchange private messages and chat in groups. Launched in February 2020, the app now replaces Hangouts Chat.

Key features:

  • private conversations and dedicated lounges to share with others 
  • ability to invite external users
  • available on all devices: computer, mobile and tablet
  • integration with the Google Workspace

Limitations / disadvantages:

  • for Google Workspace customers only 
  • publisher subject to the Cloud Act*

Price: free for Google Workspace users



25. Rocket.Chat 

Your communication simplified by a team chat.

rocket.chat interface

Rocket.Chat is a self-hosted communication software that allows you to communicate with your teams in complete security. In addition to chat, the platform offers video conferencingaudio conferencing and file sharing. A real alternative to email!

Key features:

  • attractive price
  • chat and video conferencing
  • possibility to install the software on its own server
  • Intuitive and user-friendly design/UX
  • multi-application integration

Limitations / disadvantages:

  • non-functional mobile application
  • mainly focused on instant messaging
  • exclusively usable in English (not available in French)

Price: from 7€ / month per user with a free version.



26. Mattermost

The secure communication platform for DevOps. 


mattermost interface

Mattermost is an open source instant messaging solution that includes most of the features of Slack. Mainly used by DevOps teams, the platform allows you to centralise all your communications and workflows thanks to several key features: chat, groups/channels, video conferencing, file sharing, etc.

Key features:

  • instant messaging
  • self-hosting
  • file sharing and searching on different devices
  • many plugins and bots to increase productivity
  • possibility to import your data on Slack
  • unlimited storage 

Limitations / disadvantages:

  • limited number of integrations
  • mobile application to be improved
  • need to install the application locally
  • publisher subject to the Cloud Act*

Price: starts at $10 per month per user. Free version for small teams (fewer than 10 people).


Data storage and file sharing software


27. Google Drive

Google's cloud solution for storing and sharing your files securely.

google drive interface


Google Drive is a file storage and sharing service that lets you create documents, spreadsheets and presentations, and collaborate with colleagues in real time. The application is now integrated with Google Workspace (formerly G Suite).

Key features:

  • creation and sharing of all types of files (audio, video, image, Microsoft...)
  • access to your files on any device
  • integrated search engine
  • Optical Character Recognition (for scanned documents)
  • cross-media compatible

Limitations / disadvantages:

  • need to purchase a Google Workspace subscription
  • the storage space depends on the chosen package
  • publisher subject to the Cloud Act*

Price: starts at €4.68 per month per user for the Business Starter package. Free version with 15 GB storage.

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28. Dropbox

The intelligent workspace that brings all your tools and documents together in one place.


dropbox interface

More than just a storage space, Dropbox integrates the tools you use every day to make you more productive. The platform allows you to create, store, share and sync files online and across all your devices, and find them quickly with intelligent suggestions. 

Key features:

  • file sharing with your team, customers or suppliers
  • three types of access: public, shared or private
  • automatic file backup
  • personalized suggestions
  • online or local storage
  • integration of collaborative and productivity tools: Slack, Trello, Asana, Zoom...

Limitations / disadvantages:

  • limited storage in free version 
  • publisher subject to the Cloud Act*

Price: starts at €12 per month per user (for at least three users), with a free version and a 30-day free trial



29. OneDrive

Storage space that allows you to access your files from any device, wherever you are.

onedrive interface


OneDrive isMicrosoft's online storage space that connects you to all your business files. The solution allows you to securely store, view, edit and share your files, and access them on all your devices. 

Key features:

  • files accessible on demand in the cloud
  • document scanning
  • offline file playback
  • selective document synchronization
  • management and control of access rights 
  • historique des versions intégré
  • co-édition de fichiers Office en ligne et sur vos appareils

Limitations / disadvantages:

  • peu adapté au stockage de fichiers et documents volumineux
  • espace de stockage limité à 5 Go en version gratuite 
  • publisher subject to the Cloud Act*

Tarif : à partir de 4,20 € / mois par utilisateur, avec une version gratuite et un essai gratuit de 30 jours de la version premium.



30. WeTransfer

Le service en ligne pour partager et envoyer des fichiers volumineux.

wetransfer interface


WeTransfer est la plateforme de référence pour l’envoi de fichiers volumineux. Le service est utilisable gratuitement, sans inscription et sans connexion, et permet de partager vos fichiers avec un simple glisser-déposer. Le lien de partage peut ensuite être envoyé à un nombre illimité de personnes.

Key features:

  • possibilité d'envoyer jusqu’à 20 Go de fichiers 
  • 1 To de stockage 
  • contrôle des accès et protection par mot de passe
  • gestion des transferts et suivi des téléchargements
  • création de votre propre page pro et URL personnalisée

Limitations / disadvantages:

  • impossibilité d’envoyer plus de 2 Go de fichiers en version gratuite
  • expiration des transferts au bout de 7 jours en version gratuite
  • publisher subject to the Cloud Act*

Tarif : 12 € / mois par utilisateur pour la version Pro, avec une version gratuite



Les suites bureautiques


31. Microsoft Office

L’outil incontournable pour la réalisation de vos travaux bureautiques.


microsoft office interface

Microsoft Office est une suite bureautique qui comprend Word, Excel, Publisher, Outlook, PowerPoint, OneNote et Access. Ces logiciels vous permettent de faire du traitement de texte, de concevoir des tableaux, de gérer des tâches, d’envoyer des mails, de créer des présentations, de prendre des notes, et bien plus encore.

Key features:

  • expérience utilisateur familière
  • disponible sur PC, Mac, en ligne et sur mobile
  • création de documents texte, de tableurs, de présentations, de base de données et de supports de communication
  • messagerie et calendrier personnels
  • prise de notes avec enregistrement automatique des modifications

Limitations / disadvantages:

  • version gratuite uniquement disponible en ligne
  • publisher subject to the Cloud Act*
  • nécessité de souscrire un abonnement Microsoft 365 pour avoir accès aux logiciels

Tarif : à partir de 4,20 € / mois par utilisateur pour la version Business Basic, avec un essai gratuit de 30 jours.



32. Google Docs

L’éditeur de documents pour travailler en équipe.


google docs interface

Google Docs est un logiciel de traitement de texte qui vous permet de créer et modifier des documents texte en ligne, seul ou à plusieurs, avec des membres de votre équipe et des personnes extérieures à l’entreprise. L’application fait partie de la suite collaborative Google Workspace. 

Key features:

  • création, partage et co-édition de documents texte à plusieurs directement dans votre navigateur
  • commentaires, tchat et modifications en temps réel
  • historique des versions illimité
  • mode hors connexion dans Chrome
  • compatible avec Microsoft Word et PDF
  • automatic saving of changes

Limitations / disadvantages:

  • stockage limité à 15 Go en version gratuite
  • nécessité de souscrire un abonnement Google Workspace pour les entreprises
  • publisher subject to the Cloud Act*

Tarif : gratuit pour les particuliers. A partir de 4,68 € / mois par utilisateur pour les entreprises, avec un essai gratuit de 14 jours.



33. OnlyOffice Docs

La suite tout-en-un de collaboration sur des documents partagés


only office interface

OnlyOffice Docs est une suite bureautique en ligne open source qui vous permet de créer et co-éditer à plusieurs des documents texte, des feuilles de calcul et des présentations, sur n’importe quel appareil. Toutes les applications sont compatibles avec les formats Microsoft.

Key features: 

  • interface utilisateur avec des onglets qui permettent de traiter plusieurs fichiers en même temps
  • disponible sur le cloud et on-premise 
  • historique des versions, suivi des modifications, commentaires et comparaisons de documents
  • several modes of revision and co-publishing
  • 100% European hosting

Limites / inconvénients : 

  • maximum 20 connexions en simultanée en version gratuite
  • plus de mises à jour gratuites un an après la date d’achat pour la version premium
  • pas d’abonnement par mois : système de licence annuelle ou à vie
  • le déploiement peut prendre du temps

Tarif : version gratuite jusqu’à 20 utilisateurs. Version Enterprise à partir de 1020 € pour 50 connexions en simultanée. Période d’essai gratuite de 30 jours de la version premium.



Les outils de brainstorming


34. Klaxoon

La boîte à outils collaboratifs pour rendre vos réunions plus efficaces et interactives.


klaxoon interface

Klaxoon est un logiciel qui a pour but de faciliter l’animation des réunions et formations (sur site ou à distance) en boostant la participation des employés et en stimulant les échanges d’idées grâce à des activités de brainstorming, des quiz, des nuages de mots, ou même des défis. Accessible sur n’importe quel appareil, l’outil mise sur une approche ludique et pédagogique qui permet de dynamiser les réunions et de libérer la créativité des collaborateurs.

Key features:

  • création de brainstorms à partir d’un Board (tableau blanc virtuel) sur lequel viennent s’ajouter des post-its virtuels
  • des centaines de modèles de Boards prêts à l’emploi
  • intégration de Teams, Meet, Skype, Zoom et Webex
  • création d’activités ludiques : aventures, missions et capsules de contenu
  • recueil de feedback via des sondages
  • compte-rendus visuels téléchargeables en version PDF
  • aucune installation nécessaire

Limites / inconvénients : 

  • fonctionnalités limitées en version gratuite : pas d’intégrations, pas d’import/export de données, pas d’accès aux sondages, capsules, quiz, aventures et missions...
  • stockage limité selon le tarif choisi (5 Go en version Board)

Tarif : à partir de 9,90 € / mois par organisation. Version gratuite et période d’essai gratuite de 30 jours de la version premium.


35. Stormboard

L’outil collaboratif qui simplifie le brainstorming.


stormboard interace

Stormboard est un logiciel de brainstorming et de planification de projet qui permet de modéliser et d’organiser vos idées sur un tableau collaboratif numérique. L’outil permet de travailler à plusieurs sur un même tableau en temps réel, mais aussi d’y ajouter des commentaires, de tchater ou de voter pour des idées. Il peut être utilisé sur PC, Mac, mobile et tablette. 

Key features:

  • rassemblement d’idées dans des groupes
  • co-édition de documents Word, PowerPoint et Excel en temps réel, et exportation de rapport détaillés aux mêmes formats
  • création et assignation de tâches, définition d’objectifs et étapes, suivi de projet
  • plus de 200 templates intelligents
  • intégrations avec Microsoft 365, Slack, Dropbox et Zapier
  • sécurité des données : cryptage SSL 256 bits

Limitations / disadvantages:

  • stockage limité selon la version choisie
  • version gratuite limitée à 5 tableaux de brainstorming, et 5 utilisateurs par tableau
  • disponible uniquement en anglais 

Tarif : à partir de 5 $ / mois par utilisateur, avec une version gratuite et un essai gratuit de 30 jours


36. Mindmeister

L’outil collaboratif de mindmapping pour créer, visualiser et partager des idées.


mindmeister interface

MindMeister est un outil de cartographie mentale en ligne qui vous permet de capturer, développer et partager des idées visuellement. La plateforme peut être utilisée pour les réunions, le brainstorming, la planification de projet, la gestion des connaissances, ou même la prise de notes. 

Key features:

  • création et partage de carte mentales au design personnalisable
  • ajout d’images, de vidéos, de notes, de liens et de commentaires
  • bibliothèque de templates
  • visualisation de l’historique des changements de vos cartes mentales
  • intégrations avec Google Drive, Teams, Dropbox et MeisterTask
  • création de présentations en ligne

Limitations / disadvantages:

  • options d’export limitées selon le tarif choisi
  • version gratuite limitée à 3 cartes mentales
  • peu d’intégrations
  • pas de tarif mensuel : nécessité de prendre un abonnement de 6 mois minimum

Tarif  : à partir de 4,99 € / mois par organisation (prix payé annuellement). Version gratuite et essai gratuit de la version premium.



37. Coggle

L’outil en ligne pour partager simplement des informations complexes.


coggle interface

Coggle est une solution de mindmapping basée sur le cloud qui facilite la compréhension et l’organisation d’informations complexes. L’outil permet de créer des cartes mentales et des diagrammes, qui peuvent ensuite être partagés en mode privé ou public avec n’importe qui.

Key features:

  • création de cartes mentales à plusieurs en temps réel
  • upload illimité d’images
  • auto-arrangement des branches
  • sauvegarde automatique et historique complet des modifications
  • intégration de diagrammes et cartes mentales sur n’importe quelle page web
  • intégrations avec Slack et Teams

Limites / inconvénients : 

  • version gratuite limitée à 3 diagrammes privés
  • pas de templates de cartes mentales
  • fonctionne uniquement avec Chrome (via une extension)
  • design limité

Tarif : à partir de 5 $ / mois par organisation, avec une version gratuite




*Cloud Act : loi fédérale américaine sur la surveillance des données personnelles, adoptée en 2018, qui contraint les fournisseurs de services américains à fournir aux autorités fédérales, sur demande, toutes les données stockées ; quelle que soit la localisation des serveurs (même UE) (Source : Wikipédia)



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Maintenant, c’est à vous :)

Nous l’avons vu, tous les outils collaboratifs sont différents, aussi bien sur le plan fonctionnel que sur l’esthétique ou encore l’ergonomie.

Choisissez celui qui aidera au maximum vos collaborateurs. Nombre de ces plateformes proposent des démos, alors n’hésitez pas !



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